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Back in January, I was appointed CEO of our email agency. Within a week, I made a mistake that cost our company money. It\u2019s not much, but it\u2019s enough to make me not want to do it again.<\/p>\n
Unlike most email mistakes, this one happened behind the scenes. But even though my mistake didn\u2019t end up in your inbox, it\u2019s still a learning opportunity with takeaways that can help you spot potential errors long before they go out into the world.\u00a0<\/p>\n
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One takeaway is that we are all human and fallible. Everybody screws up, including the CEO, and it\u2019s usually not the end of the world.<\/p>\n
In email, a mistake can seem like the end of the world because so many people can see where we messed up. A typo in the subject line. The wrong product image. The wrong copy in a call-to-action button. The right button copy but the wrong link to the landing page.<\/p>\n
Back in my retail email days, my mistakes would go out to millions of subscribers. Once, one of my team members accidentally included all of our unsubscribed addresses in a mailing.\u00a0<\/p>\n
Talk about an \u201coops!\u201d If that had happened today, not only could we have irritated many people, but also we could have been held liable for spamming in some countries.<\/p>\n
Mistakes happen, not because digital marketers are careless or incompetent but because we\u2019re all moving fast. We\u2019re trying to get one campaign out the door while planning for the next. But we need to stop and think.<\/p>\n
How do we prevent mistakes from happening in email? How do we analyze, process, learn from our mistakes and then move on? It\u2019s easy to get mired in the mistakes. We must focus more on understanding what happened, preventing it from happening again and moving on from it.<\/p>\n
These three changes can help you keep more mistakes out of the email process and learn from the ones that sneak through.<\/p>\n
Just before I screwed up this year, I told everybody in my company to slow down so they could focus on what they were doing. And why did I make my mistake? Because I was moving too fast. I didn\u2019t think about what I was doing or why. I just did it, and it came back to bite me.\u00a0<\/p>\n
The problem with slowing down in email marketing is that it doesn\u2019t come naturally. We keep telling ourselves:\u00a0<\/p>\n
So we rush to get the job done. And when you rush, you\u2019re more prone to mistakes.<\/p>\n
So, in our marketing promotions, social media campaigns or mobile marketing, we must find ways to avoid that rush. These two comparatively small changes can make you less prone to errors:<\/p>\n
Document your deployment process<\/strong>. Have you mapped all the steps in your deployment process and then written it out? You need to spell out all of your fail-safe efforts like identifying redundancies to cover gaps when key people are unavailable.\u00a0<\/p>\n Cover every detail, including who is in charge and what to do before your campaign goes to the next steps. Distribute the plan to everyone on your team so everyone knows what\u2019s happening at every stage. This kind of structure is one of the best ways I know to prevent mistakes.<\/p>\n What you don\u2019t want to do is to send an \u201coops\u201d email. (But I\u2019ll talk about that later.)\u00a0<\/p>\n Identify gaps where mistakes can sneak in<\/strong>. One helpful tactic here is to designate a \u201clast mile\u201d person, someone who can look at your email, text or social post and flag errors in everything from content to audience before you hit \u201csend.\u201d<\/p>\n When I worked in retail email, I would ask someone from the direct mail team to go over my campaign emails, test them and look for errors. Why direct mail? Because those people have an eye for detail, which is a key part of their job. With print campaigns, once a campaign goes to print, it\u2019s locked in with no chance to change anything on the fly.<\/p>\n Look around your company for someone sharp enough to check your work and familiar enough with your emails to know what to look for but who also doesn\u2019t work on your email team. They should read your emails the way your customers would but also click links, hunt for typos in inbox and message copy and flag any funky-looking coding.<\/p>\n Most importantly, don\u2019t wait for mistakes to happen. Document your process and identify your last-mile steps. These will fill mistake-inviting gaps that could result in brand or team embarrassment.\u00a0<\/p>\n Dig deeper: 8 major email marketing mistakes and how to avoid them<\/a><\/em><\/strong><\/p>\n If you make a mistake, should you send a follow-up with the correct information? I have fielded this question countless times over the last 25 years. Every time I get it, my answer is a little different.\u00a0<\/p>\n About 50% of the time, I tell companies not to send an \u201cOops!\u201d email because the mistake isn\u2019t a big deal. Sure, it\u2019s a big deal to the person who made the mistake, but seldom is it a mistake that would justify a second mailing. It could even do more harm than good.<\/p>\n The next time you make a mistake \u2014 and there will be a next time; see my comment above about humans and their fallibility \u2014 ask yourself these questions:<\/p>\n If you can answer \u201cYes\u201d to either question, you should send a correction. But you don\u2019t have to make a big production out of it. Send the right campaign, add a note explaining what happened and move on.<\/p>\n A bigger question is which subscribers should get your apology email. In the old days, we would send the corrected version to anyone who opened the email. Now that opens are polluted, should you send it to anyone who clicked on the email? That answer will depend on your list dynamics, what was in the message and other factors unique to your list and customer base.<\/p>\n Be objective when you go through your decision-making process. Forget about the mistake and think instead about your brand and your customers.\u00a0<\/p>\n If you want more advice for creating useful apology emails, my email colleague Kath Pay came up with some great advice and examples: \u201cHow to create an effective apology email: 7 examples<\/a>.\u201d<\/p>\n And for God\u2019s sake, stop sending fake \u201cOops!\u201d emails. That little hack to trick customers into opening your emails is just inbox abuse.\u00a0<\/p>\n Dig deeper: How bad data can spoil good personalization<\/a><\/em><\/strong><\/p>\n After I messed up, I wanted to crawl into a box. Thankfully, I was on a plane and I could go three hours without talking to anyone. But I felt horrible.<\/p>\n When I returned to work, I shared what had happened with my team. This was hard, but I wanted my team to learn two things:\u00a0<\/p>\n That acknowledgment of humanity \u2014 admitting fault and taking responsibility for mistakes \u2014 is important. You aren\u2019t giving your team permission to make mistakes. But you\u2019re letting them know that it\u2019s not a death sentence if they do.\u00a0<\/p>\n So, when you send an email with a bad link, you document what happened and how you solved the problem and share it with the team. You are accountable for your mistake. Yes, it\u2019s embarrassing. It\u2019s supposed to be. But after you get past the embarrassment, you can take your lessons learned and move on.<\/p>\n This is how we learn, how we improve our processes, do our jobs better and make fewer mistakes. When my team member accidentally emailed our unsubscribes all those years ago, we didn\u2019t blame anybody. We sat down together and figured out how not to make that same mistake again.\u00a0<\/p>\n We\u2019re all moving at 12 million miles an hour, especially during high-volume seasons. Let\u2019s look at the process that enabled the mistake and see where we can put safeguards in. Focus on the solution, not whom to blame.<\/p>\n Let me repeat my key point: We all make mistakes. If you haven\u2019t made a big one yet, don\u2019t worry \u2014 it will happen to you. The mistake I made was bigger than most, and I got plenty of ribbing and kidding. That\u2019s OK because I deserved it.<\/p>\n But I also heard from team members who said they appreciated my candor and that mistakes were OK. Years ago, I made a big mistake. When the boss called, I thought for sure I was going to get reamed up and down.<\/p>\n \u201cThat was a big deal, wasn\u2019t it?\u201d he said. \u201cYou\u2019re probably beating yourself up worse than I could. Let\u2019s just make sure it doesn\u2019t happen again.\u201d<\/p>\n I appreciated his acknowledgment that making a mistake was OK but that it was up to me to fix what happened and not let it happen again. We don\u2019t make mistakes on purpose, but we don\u2019t have to live in fear of making them.<\/p>\n If you can document your email processes, figure out your last-mile steps, slow down and do your work in a quiet space, you won\u2019t be sending as many mistakes out into the world.<\/p>\n Dig deeper: 3 ways to avoid email automation breakdowns<\/a><\/em><\/strong><\/p>\n <\/p>\n Get MarTech! Daily. Free. In your inbox.<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<\/div>\n \n<\/div>\n Opinions expressed in this article are those of the guest author and not necessarily MarTech. Staff authors are listed here<\/a>.<\/em><\/p>\n2. Think before you send an \u2018Oops!\u2019 email<\/h3>\n
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3. Share with your team<\/h3>\n
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Slow down and handle errors gracefully<\/h2>\n